LET ME CHANGE YOUR LIFE AND REDUCE YOUR PAPERWORK
Let me change your life. I want to make things, certain things, go easier for you.
How many times have you searched for a piece of paper containing that which you need , remembering that you had it some time in the past, but cannot find it when needed.
If I could solve the problem of not being able to find documents for future use, would it not be a bonanza for you. I can do that if you are willing to spend a coupleof hundred bucks on a PageScan Color Scanner or a Visioneer. I use the Page ScanColor Scanner Pro at my office and a Pagescan Color Scanner at home. Thedifference is simply that the Pro version has a document feeder which works most of the time. My Secretary uses a Visioneer Keyboard Scanner. This little scanner isbuilt right into her keyboard but does not have a paper feeder. The software is ultrasophisticated, and for Windows 95 uses, it will work very well to do any of thefollowing: Image, OCR., Fax, Copy, E-Mail, and probably do a few more things aswell.
Scanners have arrived for image processing. Scanners, and their software have a way to go for perfect Optical Character recognition. You won't be able to make "files" out of scanned materials without some editing. But for imaging, oranything to do with Imaging, i.e. scan to E mail, no problem! By the way, we arenow scanning to E mail in the office using Exchange. As you can see, we are on theway to the "Paperless" office.
What is a Scanner. They look like anywhere from small copy machines, to thesize of a pancake spatula. The Scanners I use are the "feed through the slot" type. The device is about the size of a large rolling pin, that plugs into a parallel port on theback of a computer. They even can be bought as part of your keyboard.Is your printer hooked up to your parallel port? Not a problem, the scannercable has a pass through, and you can re-hook up your printer without a problem. Doyour back ups from the parallel port? That is a problem. The pass through will notwork for the tape back up device. You can try a switch box, or just be content toplug and unplug the cables depending on the device you wish to use.
O.K., so it is morning now, and you come into the office and in reading the mail find something that you wish to keep for posterity. It could be a new case froma publication, or an article from the newspaper. Or, you have brought with you thismorning, the five year warranty from a piece of equipment purchased over theweekend, and used at home or your office. Perhaps you just received your blood testfrom your doctor and you want to refer to it at the time of the next test to see how much your cholesterol has dropped. What do all of the above have in common? You don't want to lose any of these items. So hear me. Basically anything that is written or photographed (yes, it will scan photos too) is capable of being scanned, ("digitized") and saved for the future.
Grab those documents and start feeding it through the scanner. It is like pushing mail through the mail slot. Before saving the image, you will have an opportunity to view the scanned image. Like it, keep it, don't like it, delete it and re scan. Document too light or too dark, use the tools to lighten or darken. Did you scan it upside down. Use the tools to flip it anyway you want. Writing too small. Zoom in on it. Want to leave a stick note on an area of the saved image. Click the sticky note feature and when the yellow sticky appears, move it to the designated place, and type in the data you want to see. When you review the scanned image, you will also see the sticky note providing you with information that you needed.
How will you find the scanned image in the future. Most of the scanners come with Database programs. The Pagescan scanner comes with Documagix Lite. You can upgrade for a few bucks and get Documagix, the full program. It does more. The program is simple to learn to use, because it emulates a filing cabinet. All of us know how to use a filing cabinet. Set up the files, for example naming the drawers, as follows: Law, Business Cards, Warranty Information, Advance Sheets, Jury instructions, Cases, Computer stuff. That is the short list. The program will hold up to Two Hundred and Fifty Five Drawers, and an untold number of file folders within the drawers. Click twice on the drawer, and it pops open and presents blank file folders. Click on a file folder icon and name your file folder. Scan. Alternatively, the program has an In Box. Just scan the image you want to save, and the image goes to the In Box. You are still prompted for a name of the image. Name the scanned image. The inbox item is already dated. When you have named the image, file it, or leave it to be filed for later. When you have named a sufficient number of images, periodically click on "Index". The indexer indexes the names of the images, so that you can click on the Search icon (Binoculars) and go looking for something you are certain you scanned. The search engine, while not the fastest in the world is quick, and you can search a file drawer, or the entire file cabinate.
Want to see the image later? Open the File drawer, go to the folder, click< twice, see the icon of the image. Click on the icon and the image fills your screen. It is that simple. Want to share the image? You can fax the image, or print it for use. E mailing is not yet available, but soon will be, I am told. Use Pagis by Xerox, and you can accomplish much the same, and you can E mail. I am just now breaking Pagis in, and will know more about it in the future.
Have I changed your life for the better? I hope so. This program with the scanner has changed mine.